Embracing the Bright Side of ERP Implementations: Adding Fun to the Journey

No one can deny that the thought of selecting and implementing a new ERP software system for your organization can be as unappealing as having your wisdom teeth pulled. It becomes even more challenging if leadership and team members aren't fully on board with the project.

Upgrading software often disrupts and consumes a significant amount of time for everyone involved, from top-level executives to the hardworking warehouse, production, and shipping teams. However, it doesn't have to be an entirely miserable experience. In fact, injecting a little fun into the process can help reduce stress and increase engagement.

Fun elements during the Implementation project

Introducing some fun elements during the project can create a sense of ownership among employees and reinforce the vision and goals of the ERP implementation. It's also a great way to sustain interest and enthusiasm, especially during the inevitable doldrums that may occur along the way. With ERP implementations often lasting anywhere from six months to two years or more, it's natural for project fatigue to set in.

Believe it or not, ERP and "having fun" can coexist harmoniously. As the project goes through its ups and downs, the change management team plays a pivotal role in planning relevant and engaging activities from the project's inception through post go-live. At Panorama, we recognize the importance of effective organizational change management, and our practice methodology includes incorporating proven and enjoyable activities to encourage the "fun factor." Here are seven ways organizations can make their ERP implementations less grim:

Fun at Project Naming:

Kick off the ERP implementation by sponsoring a project naming contest involving leadership and the project team. This not only fosters engagement and awareness but also communicates the project's purpose, goals, and objectives. Inclusivity, effective communication, and celebration of winners and participants are key, and offering a meaningful prize adds to the excitement.

Team

Plan an on-site or off-site activity for the core project team to build camaraderie, shared vision, and purpose. Such activities promote cross-functional understanding and collaboration. For instance, we recently conducted a personality and interest assessment for a core team and followed it up with an off-site trip to a local Whirly Ball facility, creating a fun bonding experience.

Feel the milestone as an achievement

Throughout the ERP implementation, acknowledge and celebrate small victories and key milestones. Recognition can be as simple as public acknowledgement through newsletters, status meetings, and town halls. Offering project-branded mementos adds an extra touch of fun.

Every team member is important

Take the time to recognize individuals who actively contribute to process improvement, act as project evangelists, and provide innovative ideas. Acknowledge those who maintain a positive attitude even in challenging moments, and allow them to share their stories in front of their peers.

Involve Project Teams

involved in the ERP implementation by ensuring they understand their roles. Fun activities, such as an ERP-themed Bingo game, can help participants pay attention and reinforce key concepts.

Recognize and Rewards

Recognize the massive effort put forth by teams and individuals throughout the ERP implementation. Off-site activities like dinner, sporting events, or trips to local entertainment venues provide a relaxed atmosphere for team-building and appreciation.

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Conclusion

By incorporating these fun elements, your ERP implementation journey can be more enjoyable and foster greater employee engagement. At Iconic Bizz, we constantly challenge ourselves to provide strategic organizational change management ideas to our clients, as we believe that people's involvement plays a decisive role in the success of an ERP implementation.

The ERP consultants at ICONIC BIZZ can assist you in any such hi-tech integration activity that will enable you to secure the successful ERP implementation.

For more details please contact Iconic Bizz, we can help you with the ERP implementations.