Six Key Phases of an ERP Implementation Plan

Six Key Phases of an ERP Implementation

Do you intend to upgrade your company's ERP (Enterprise Resource Planning) system? The first step in streamlining processes and increasing efficiency is to choose the appropriate ERP software. It's crucial to have a well-thought-out ERP installation plan that is carefully carried out by a capable team if you want to get the most out of this new investment. In order to ensure that your new ERP System gets off to a successful start, let's define the essential ERP implementation phases and identify the project team members needed. ERP implementation doesn't have to be difficult. Use this practical strategy to make sure the price of your new ERP system is an investment that pays off.

ERP Implementation: What Is It?

The SIX essential phases of ERP implementation— Planning, Requirement Gathering, Development, Testing, Deployment and Support—are fully covered in our suggested strategy. The success of these ERP implementation phases depends on each one. Following these five stages will guarantee that your ERP deployment runs well if you have the correct project team in place that can carry it out.

Planning

What happens in the ERP deployment process first? This include carrying out research, choosing a system, assembling a project team, and figuring out the precise specifications for the system. During the implementation, the project team will be in charge of a wide range of duties, including setting the project plan and deadlines, ensuring there are enough resources available, selecting products and designs, and managing the project on a day-to-day basis. An executive sponsor, a project manager, and members of the departments using the system will typically be on the ERP project team. For the initiative to receive the resources it needs and to receive the support required to bring about change throughout the business, senior management involvement is crucial. To help with system design and configuration, the team could also hire a third party consultant or ERP installation partner. It is important to include any internal experts working on the system's implementation, such as an IT representative and a report writer who would provide unique reports for users across the company.

Requirement Gathering

The design phase creates a detailed design for the new ERP system based on specific requirements and knowledge of existing procedures. This entails creating brand-new, more effective workflows and other business procedures that utilise the system. Users should be involved in the design process because they are the ones that know the existing business processes the best. Involving them in the design process also increases the likelihood that they will embrace the new system and make the most of it. Gap analysis can be used to find process nuances and peculiarities that might call for ERP software modification or adjustments to workflow or processes to better fit the ERP system itself. The group might highlight any implementation gaps.

Development

With clear design specifications in hand, the development stage can get started. In order to support the revised procedures, this entails configuring and, where appropriate, customising the software. It can also entail creating integration with any other business systems already in use by the company that the ERP system won't take the place of. If your company uses an on-premises ERP system, it must install the required hardware and software. The team should create training materials to aid users in adjusting to the new system in tandem with software development. Additionally, data migration planning, which frequently entails extracting, processing, and loading data from several systems, each of which can use a different format and contain duplicate or inconsistent data, needs to start.

Testing

Development and testing can take place simultaneously. For instance, the project team might test particular modules and features, make corrections or revisions in light of the findings, and then retest. A different ERP module could be tested while another is still being developed. Initial testing of the software's fundamental features should be followed by thorough testing of all of its features, which should include letting some employees use the system for all of their regular tasks. This step ought to involve end-user orientation training as well as testing of the moved data.

Deployment

The whole implementation process is developed for successfull Go-Live. Despite your best attempts to prepare the staff for the transition, there may be many moving pieces and some confused employees, so be ready for any problems. The project team needs to be accessible to respond to queries, explain the system to users, and try to resolve any problems. If problems arise, your implementation partner ought to be able to assist with troubleshooting. Users may need some time to get used to the system and get the desired productivity increases. While some data, like current transactions, should be migrated right before going live, other data, like other data, can be migrated before deployment. While some businesses strive to roll out every module of the ERP system simultaneously, others prioritise some high-priority modules or activities first before gradually adding others. Some businesses also use outdated systems concurrently with the new ERP implementation for a while to limit risk, even though doing so might increase project costs and decrease user productivity.

Post Golive Support

After deployment, it's important to maintain your ERP implementation to make sure users are satisfied and the company reaps the expected benefits. During this phase, the project team may still be in charge of the ERP system, but its attention will now be on gathering user feedback and modifying the system as necessary. With the addition of new features to the system, further development and configuration may be required. Additionally, the system will require training for new employees. If your ERP system is on-premises, you will need to deploy software updates on a regular basis and possibly upgrade your hardware as well. If you're utilising an ERP system that is cloud-based, your vendor might update the programme automatically.

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Conclusion

ICONIC BIZZ uses business management technologies to provide customers with a customised, full-service experience. ICONIC BIZZ helps businesses get the most of their software system through a practical approach. The team offers Odoo ERP Implementation Service as well as Customization and Testing services. Contact us for additional details.

The implementation of the Odoo ERP is a speciality of Iconic Bizz. All services, including requirement gathering, implementation, and post-implementation support, are offered in one location. To learn more, get in touch with us.

Six Key Phases of an ERP Implementation Plan