ERP Software Implementation Process

Although you are aware that your new enterprise software will boost client satisfaction and optimise your business processes, you also understand that there is still much work to be done. You probably want to understand as much as you can as the implementation stage approaches so that you can maintain some control over the procedure.
Throughout the business software implementation process, this blog will provide you with the groundwork you need to actively engage with your vendor, implementer, and consultant.

ERP software implementation basics

Identify Super Users

Your corporate software installation methods could falter if the incorrect team members aren't working on the project. The individuals you choose to work on the project—from project managers and executive sponsors to implementation partners—matter. Think about the positions you need to fill and select the person who would be the best fit. All areas of your organisation should be represented on your final squad.

Create a Plan

An enterprise software implementation needs to be well thought out in advance to prevent ERP failure. This step is one of the most crucial in the entire process, despite the fact that it's simple to overlook how much time and attention it needs. This is the time to identify key performance indicators (KPIs) and determine the business benefits you anticipate the new system will bring. Your KPIs specify how you'll gauge success so you'll know what to monitor when your system is put into operation. Planning should be done collaboratively and with input from your C-suite, department heads, and project team members. You can use the benefits this team has identified to inform your decision on an ERP. Your software selection should align with your needs and ambitions and budget.

Set a Realistic Timeline

The duration of an ERP implementation might range from a few months to several years. Avoid being overly ambitious with timeline expectations while designing the project. Instead of doing the opposite, it is preferable to plan for the job to take longer and finish earlier. To gain a clear idea of how long the project will take and what your charges will involve, consult your list of company requirements. Before moving forward, get the project team's feedback and make sure everyone is on board with the plans.

Address Change Management

Enterprise software initiatives frequently fail because businesses underestimate the resistance of their staff to the change. Even though switching to the new ERP system will have many advantages, it can be challenging. By concentrating on organisational change management (OCM), you can see the change from the perspective of the employees. It entails organising your communications to address issues, allay fears, and foster excitement for each project phase. Before going live, it's a good idea to train end users, and incorporate your training programme into your change management strategy. Every stage should be done with OCM in mind, and you should search for ways to boost employee morale both before and after the system goes live.

Design and Development

Many businesses focus so intently on the technical aspects of the business software that they quickly move past the design stage. However, if you don't take the time to sketch out your business processes beforehand, your new system cannot and will not operate as intended. By omitting this phase, you run the risk of unintentionally transferring ineffective workflows from one system to another. Conduct business process reengineering to identify any pain spots and determine the goals you have for the new system. Give the vendor a copy of your business plan whenever it is ready. Give the vendor a copy of your business plan whenever it is ready. Even though they might want to give you an ERP demo right away, they should first take a step back and figure out exactly how you want to use the programme. They can then validate that the components you require are compatible with the platform you've chosen in terms of technology. The blueprint can also be used to configure your ERP system in the following stage.

Testing

Testing your code can help you prevent bugs and problems in the future. You don't want to wait until your scheduled go-live date to find out something isn't working. Create realistic unit test cases that cover both the best-case scenarios and any potential exceptions. It's crucial to run quality test cases at each turning point throughout this phase, including: Process testing; User acceptance testing; Systems integration testing; and Performance testing. The number of passing instances should always be the main concern, regardless of how many tests you run. You can increase the likelihood that the project will be successful by reducing the number of high-severity defects that are still present before go-live.

Phase wise Deployment

When everything is finished and set up, it's time to launch your new system! Make a thorough cutover strategy that outlines the precise steps you must take to set up the production environment in order to get ready for your go-live. List the tasks that need to be finished along with who is in charge of them. Once everything is operational, keep an eye on the system, monitor KPI development, and search for ways to improve user experience. This is the secret to realising the benefits of ERP and maximising them over time.

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Conclusion

Implementing enterprise software is not always simple. There will be some phases that go more slowly and use more resources than anticipated.

The implementation of the Odoo ERP is a specialty of Iconic Bizz. All services, including requirement gathering, implementation, and post-implementation support, are offered in one location. To learn more, get in touch with us.

ERP Software Implementation Process